Estate departments must retain rigorous control over the authorisation of accounts payable and need accurate, accessible payment histories to minimise the risk of overpayment. The generation of payments to landlords in respect of leases (“agreements”) is managed in the Accounts Payable module. All payments, whether recurring or ad hoc, can be automated.

Payments are generated in batches for selected criteria, for example by portfolio, valuer, demand date, manager or region. The estate manager retains full control over payment authorisation via a stringent approval and audit process. Once payment batches are created, payments can be reviewed and authorised on an individual transaction basis and remittance advice produced. For additional security, changes to payment status are audited.

To avoid double-entry overheads and reconciliation problems, the Operations Console can optionally be used to control bespoke payment interfaces with corporate accounts systems. Matching payments with incoming invoices is also easily accomplished, for full end to end transaction management.