gvas Maintenance Manager is a best of breed facilities and building maintenance management solution for corporate occupiers and facilities management specialists.
Coordinating planned, reactive and asset maintenance into streamlined services, gvas Maintenance Manager increases efficiency and helps improve the quality and availability of corporate facilities. Comprising a unique breadth of features on an advanced technology platform, gvas Maintenance Manager delivers financial transparency, operational control and reduced health and safety risk for enterprise building portfolios.

Helpdesk
Helpdesk is the command centre for the maintenance helpdesk team. It sorts, filters, priorities and escalates requests rapidly by location, date and criticality.

Work Order Management
Repair or inspection tasks for reactive or planned services can be created rapidly, classified by accounts codes, location or discipline and issued as work orders. The cost of works can be tracked against revenue budgets or capital projects so that actual costs and commitment forecasts are available at any time of the financial year or project life-cycle.

Space Management
Space Management provides a register of spaces within buildings. The register includes occupier and utilisation information, and can be linked to CAD drawings of building floor plans.

Budget & Order Management
Providing comprehensive financial analysis, Budget and Order Management stores budgets and generates commitment forecasts for both planned and reactive works. Variances are evident instantly and exceptional costs can be scrutinised and escalated to budget holders for approval. Once works are completed, invoice matching and payment authorisation become easily accelerated processes.

Project Management
Project Management provides financial transparency for all types of maintenance projects, from major or minor capital works to staff relocations or “churn”. Budgets, estimates, actuals, variances and forecasts are visible, project documentation is controlled and progress can be measured at any stage of the project lifecycle.

Maintenance Event Calendar
Major maintenance events that affect occupiers, such as building inspections, health and safety assessments or capital works, are collected in a centralised diary, helping to plan and mitigate their impact.

Condition Survey
Condition Survey records building or fabric condition information, dilapidations or schedules of repairs across the portfolio.

Inbox and Workflow
Maintenance services critically depend on clear allocation of duties and team communication. Inbox and Workflow provides each maintenance engineer the means of tracking, updating and reassigning repair works to colleagues.

Asset & Equipment Register
The stewardship of corporate assets is made easy by the Asset & Equipment Register. It helps to minimise lifecycle costs and reduce disruptive breakdowns of critical plants and equipment. Works history analysis, defect tracking and full lifecycle cost recording become simple tasks.

Contact Register
The Contact Register records the details of contractors, suppliers and advisers. Documents can be linked to contacts and reminders set up to prompt when important materials must be dealt with.

Hazard Register
A comprehensive, centralised register of building hazards, the Hazard Register identifies incidences by property, floor or room.

Occupier Register
Details of building occupiers and internal customers are tracked in the Occupier Register, providing a master database of the users of corporate facilities, linking them to office locations.

Document Register
Document Register minimises risk by centrally collating master maintenance, health and safety and asset related documents for easy and rapid retrieval.